Overview
The new event form lives at Events → Create. It is one page with Event Details, Photo Memories, collapsible Privacy & Localization, and Storage sections, plus a live review panel on the right. The form uses real-time validation, so the Create Event button stays disabled until required fields are valid. For the fastest possible flow, see Create your first event. This page is the deep reference.
How to Open the Form
From the dashboard
Click Create New Event in Quick Access, or click Events in the sidebar and then Create in the top-right.
Event Details (Required)
The first card collects the basics. Every field is required.| Field | What it does |
|---|---|
| Event Name | The public name participants will see. Maximum 1000 characters |
| Event Date | Start date and time, picked with a datetime picker. Defaults to today at 6 AM in your timezone |
| Event Location | A Google Places autocomplete. Type a city, venue, or address and pick from the suggestions |
| Event Type | One of four cards — see the next section. Picking this unlocks the rest of the form |
Event Type
Click one of the four event type cards to set the event defaults and update the review panel:| Card | When to choose | What it unlocks |
|---|---|---|
| Endurance Sports | Running, cycling, triathlon — events with bib numbers | Bib Number Search and Name Search (via CSV) |
| Social Events | Weddings and similar | Standard photo features only |
| Conference | Corporate and speaker events | Standard photo features only |
| General | Anything else | Standard photo features only |
Photo Memories Configuration
This card sits below Event Details and updates after you pick an Event Type. It has Search & Discovery and Gallery & Sharing subsections.Search Features
| Toggle | Default | What it does |
|---|---|---|
| Bib Number Search | On for Endurance Sports, otherwise disabled | Lets participants search by their bib number |
| Selfie Search | On | Lets participants find photos with face recognition |
Display & Download
| Toggle | Default | What it does |
|---|---|---|
| Show All Images | On | Lets participants see the full gallery, not only their own matches |
| Bulk Download | On | Lets participants download multiple photos at once |
| Show Photo Count | On | Displays the total number of photos on the public event page |
Storage (Enterprise plan only)
Storage is now a separate collapsible section below Privacy & Localization.| Toggle | Default | What it does |
|---|---|---|
| Store Original Memories | Off | Keeps original files alongside watermarked versions so participants can buy or receive watermark-free downloads |
Privacy & Localization (Collapsible)
The Privacy & Localization card is collapsed by default. Click anywhere on its header to expand. It contains visibility, default language, and page password controls.Default Language
A dropdown of languages participants will see by default on the event page. They can still switch language on the public page. Options:| Code | Label |
|---|---|
en | English |
es | Spanish (Español) |
pt | Portuguese (Português) |
de | German (Deutsch) |
fr | French (Français) |
ja | Japanese (日本語) |
it | Italian (Italiano) |
id | Indonesian (Bahasa Indonesia) |
vi | Vietnamese (Tiếng Việt) |
Event Visibility
Controls whether the event is publicly listed and where it appears.| Option | What it does |
|---|---|
| Public | The event is visible on your custom domain or storefront |
| Private | The event is hidden from listings. Only people with the direct link can find it |
Page Password Protection
| Toggle | Default | What it does |
|---|---|---|
| Page Password Protection | Off | Adds a password prompt before participants can view event photos |
| Page Password | (empty) | The password participants must enter. Becomes required once protection is on |
Creating the Event
When every required field is filled and Event Location is selected from the suggestions:Click Create Event
The primary button at the bottom right of the form. Cancel sits next to it and returns you to the Events list without saving.
Wait for the API
The button changes to Creating… while the request is in flight. It takes a second or two.
Validation Errors You May Hit
Event Name is required.
Event Name is required.
The Event Name field is empty. Add a name (anything from 1 to 1000 characters).
Please select an event type.
Please select an event type.
None of the four Event Type cards is selected. Click one before the form will submit.
Event location is required. Select a location from the suggestions.
Event location is required. Select a location from the suggestions.
You typed in the location field but did not pick a Google Places suggestion. Re-type and click one of the suggestions.
Password is required when password protection is enabled.
Password is required when password protection is enabled.
Page Password Protection is on but Page Password is empty. Either fill in the password or turn protection off.
Common Questions
Can I change these settings after creating the event?
Can I change these settings after creating the event?
Yes. Every option here is editable later from the event’s Configuration tab inside event details. Some changes (like enabling Store Original Memories) may require re-running processing.
Why is Bib Number Search greyed out?
Why is Bib Number Search greyed out?
It’s only available when the Event Type is Endurance Sports. Switch event types if you need it.
Where do I enable Name Search?
Where do I enable Name Search?
Inside the event’s Configuration tab. Upload a CSV that maps participant names to bib numbers and Name Search becomes available on the public event page.
Next Steps
Event details
The nine-product navigation and the tab pattern inside an event.
Events list
Back to the list of all your events.
9Pic Photo overview
Source management, sync, and processing for the core photo product.
Fair Usage Policy
Usage limits referenced by Store Original Memories and other paid options.