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Overview

The Advanced Config product holds event-level settings that shape the public gallery. Its Overview tab is a single inline-editable surface with four sections — Visibility, Page Password, Call to Action, and Image Cache — plus a Save / Discard footer. The Advanced product is available on all plans.
Advanced Config Overview tab showing Visibility, Page Password, Call to Action, and Image Cache cards with save and discard controls
Changes here are staged until you click Save. If you switch tabs or products with unsaved changes, the dashboard warns you before leaving.

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Visibility

A Private / Public toggle that controls whether the event is publicly listed. Set it to Private to keep the event unlisted (reachable only via a direct link), or Public to list it.
On the Trial plan, visibility stays Private and can’t be changed. Upgrade to a paid plan to make events public.

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Page Password

Require a password before participants can view the gallery.
FieldWhat it does
Page Password ProtectionTurns the password gate on or off
Page PasswordThe password participants must enter (required when protection is on)

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Call to Action (CTA)

CTA buttons send participants from your gallery to an external page — registration, feedback, or a store. Configure them here:
OptionWhat it does
Target URLWhere the button sends people. Use a full https:// URL
Button TextThe label, e.g. “Register for 2026”
Display LocationsSearch Bar, Search Results, or both
Button StyleDefault, Outline, Secondary, or a minimalist Ghost/Link style

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Pass Participant Context to Your URL

When a participant clicks a CTA, 9Pic appends query parameters to your Target URL so you can personalize the destination:
ParameterDescription
refThe gallery URL the participant came from (Base64-encoded)
eventIdThe event’s ID
bibNumberThe bib they searched (if they used bib search)
selfieRequestIdTheir selfie search request ID (if they used selfie search)
Because ref is Base64-encoded, decode it on your page: 
const params = new URLSearchParams(window.location.search);
const encodedRef = params.get('ref');
if (encodedRef) {
  const originalUrl = atob(encodedRef);
  console.log('User came from gallery:', originalUrl);
}
Use bibNumber to pre-fill a registration form. A participant who searched bib 529 lands on https://my-race.com/register-2026?ref=...&eventId=123&bibNumber=529, and your page can welcome them by looking up bib 529.

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Image Cache

If you change branding or watermarks and participants still see old images, use Refresh Image Cache to force the latest versions to load. This is an immediate action (it doesn’t wait for Save).

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Common Questions

In the search bar and/or search results, depending on the display locations you choose.
Only if viewers are still seeing the old watermark. Refreshing forces the latest processed images to load.
Save before leaving. The Advanced Overview stages edits and warns you about unsaved changes, but discarding will drop them.

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Next Steps

Event QR

Generate and customise the event QR code.

Download & Delete

Download originals (moved here from Advanced) and delete photos.