> ## Documentation Index
> Fetch the complete documentation index at: https://docs.9pic.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Create an Event

> Field-by-field reference for the new event form.

## Overview

The new event form lives at **Events → Create**. It is one page with **Event Details**, **Photo Memories**, collapsible **Privacy & Localization**, and **Storage** sections, plus a live review panel on the right. The form uses real-time validation, so the **Create Event** button stays disabled until required fields are valid.

For the fastest possible flow, see [Create your first event](/dashboard-guide/getting-started/first-event). This page is the deep reference.

<Frame caption="Create New Event form">
  <img src="https://assets.9pic.ai/docs/dashboard-guide/events/create-event-full-form.webp" alt="Create New Event form with Event Details, Endurance Sports selected, Photo Memories section, and live review panel" />
</Frame>

## How to Open the Form

<Steps>
  <Step title="From the dashboard">
    Click **Create New Event** in **Quick Access**, or click **Events** in the sidebar and then **Create** in the top-right.
  </Step>

  <Step title="Confirm the organisation">
    The event is created under the organisation currently selected in the top bar. Switch organisations first if needed.
  </Step>
</Steps>

## Event Details (Required)

The first card collects the basics. Every field is required.

| Field              | What it does                                                                                   |
| ------------------ | ---------------------------------------------------------------------------------------------- |
| **Event Name**     | The public name participants will see. Maximum 1000 characters                                 |
| **Event Date**     | Start date and time, picked with a datetime picker. Defaults to today at 6 AM in your timezone |
| **Event Location** | A Google Places autocomplete. Type a city, venue, or address and pick from the suggestions     |
| **Event Type**     | One of four cards — see the next section. Picking this unlocks the rest of the form            |

<Warning>
  **Event Location** must come from the autocomplete suggestions. Typing free text without selecting a result is rejected on submit.
</Warning>

### Event Type

Click one of the four event type cards to set the event defaults and update the review panel:

| Card                 | When to choose                                        | What it unlocks                             |
| -------------------- | ----------------------------------------------------- | ------------------------------------------- |
| **Endurance Sports** | Running, cycling, triathlon — events with bib numbers | Bib Number Search and Name Search (via CSV) |
| **Social Events**    | Weddings and similar                                  | Standard photo features only                |
| **Conference**       | Corporate and speaker events                          | Standard photo features only                |
| **General**          | Anything else                                         | Standard photo features only                |

<Frame caption="Event Type selected state">
  <img src="https://assets.9pic.ai/docs/dashboard-guide/events/event-type-selected.webp" alt="Event Type card row with Endurance Sports selected and highlighted with the primary border" />
</Frame>

## Photo Memories Configuration

This card sits below Event Details and updates after you pick an Event Type. It has Search & Discovery and Gallery & Sharing subsections.

### Search Features

| Toggle                | Default                                     | What it does                                        |
| --------------------- | ------------------------------------------- | --------------------------------------------------- |
| **Bib Number Search** | On for Endurance Sports, otherwise disabled | Lets participants search by their bib number        |
| **Selfie Search**     | On                                          | Lets participants find photos with face recognition |

When **Bib Number Search** is on for an endurance event, an info note reminds you that **Name Search** is enabled later by uploading a CSV mapping participant names to bib numbers — that upload lives in the Configuration tab after the event is created.

### Display & Download

| Toggle               | Default | What it does                                                       |
| -------------------- | ------- | ------------------------------------------------------------------ |
| **Show All Images**  | On      | Lets participants see the full gallery, not only their own matches |
| **Bulk Download**    | On      | Lets participants download multiple photos at once                 |
| **Show Photo Count** | On      | Displays the total number of photos on the public event page       |

### Storage (Enterprise plan only)

Storage is now a separate collapsible section below Privacy & Localization.

| Toggle                      | Default | What it does                                                                                                    |
| --------------------------- | ------- | --------------------------------------------------------------------------------------------------------------- |
| **Store Original Memories** | Off     | Keeps original files alongside watermarked versions so participants can buy or receive watermark-free downloads |

Enabling **Store Original Memories** shows a confirmation dialog: *This might incur additional charges if not purchased in your base plan.* You must click **I Understand, Continue** to turn it on.

<Warning>
  **Store Original Memories** can increase your storage cost depending on your plan. Enable it only when your delivery model needs originals.
</Warning>

<Frame caption="Photo Memories Configuration">
  <img src="https://assets.9pic.ai/docs/dashboard-guide/events/photo-memories-configuration.webp" alt="Photo Memories card showing Selfie Search, Bib Number Search, Show All Images, Photo Timeline, Bulk Download, and Show Photo Count toggles" />
</Frame>

## Privacy & Localization (Collapsible)

The **Privacy & Localization** card is collapsed by default. Click anywhere on its header to expand. It contains visibility, default language, and page password controls.

### Default Language

A dropdown of languages participants will see by default on the event page. They can still switch language on the public page. Options:

| Code | Label                         |
| ---- | ----------------------------- |
| `en` | English                       |
| `es` | Spanish (Español)             |
| `pt` | Portuguese (Português)        |
| `de` | German (Deutsch)              |
| `fr` | French (Français)             |
| `ja` | Japanese (日本語)                |
| `it` | Italian (Italiano)            |
| `id` | Indonesian (Bahasa Indonesia) |
| `vi` | Vietnamese (Tiếng Việt)       |

### Event Visibility

Controls whether the event is publicly listed and where it appears.

| Option      | What it does                                                                    |
| ----------- | ------------------------------------------------------------------------------- |
| **Public**  | The event is visible on your custom domain or storefront                        |
| **Private** | The event is hidden from listings. Only people with the direct link can find it |

<Warning>
  On the **Trial** plan, Platform Visibility is locked to **Private**. Upgrade to a paid plan to change this.
</Warning>

### Page Password Protection

| Toggle                       | Default   | What it does                                                                 |
| ---------------------------- | --------- | ---------------------------------------------------------------------------- |
| **Page Password Protection** | Off       | Adds a password prompt before participants can view event photos             |
| **Page Password**            | *(empty)* | The password participants must enter. Becomes required once protection is on |

If you turn off **Page Password Protection**, the password value is cleared automatically.

<Frame caption="Privacy & Localization expanded">
  <img src="https://assets.9pic.ai/docs/dashboard-guide/events/advanced-settings-expanded.webp" alt="Privacy and Localization card expanded with Event Visibility, Default Language, and Page Password Protection fields visible" />
</Frame>

## Creating the Event

When every required field is filled and **Event Location** is selected from the suggestions:

<Steps>
  <Step title="Click Create Event">
    The primary button at the bottom right of the form. **Cancel** sits next to it and returns you to the Events list without saving.
  </Step>

  <Step title="Wait for the API">
    The button changes to **Creating...** while the request is in flight. It takes a second or two.
  </Step>

  <Step title="Land on the Events list">
    On success, you are redirected back to **Events** with the new event in the list. Click into it to start adding sources and processing.
  </Step>
</Steps>

## Validation Errors You May Hit

<AccordionGroup>
  <Accordion title="Event Name is required.">
    The **Event Name** field is empty. Add a name (anything from 1 to 1000 characters).
  </Accordion>

  <Accordion title="Please select an event type.">
    None of the four Event Type cards is selected. Click one before the form will submit.
  </Accordion>

  <Accordion title="Event location is required. Select a location from the suggestions.">
    You typed in the location field but did not pick a Google Places suggestion. Re-type and click one of the suggestions.
  </Accordion>

  <Accordion title="Password is required when password protection is enabled.">
    **Page Password Protection** is on but **Page Password** is empty. Either fill in the password or turn protection off.
  </Accordion>
</AccordionGroup>

## Common Questions

<AccordionGroup>
  <Accordion title="Can I change these settings after creating the event?">
    Yes. Every option here is editable later from the event's **Configuration** tab inside event details. Some changes (like enabling **Store Original Memories**) may require re-running processing.
  </Accordion>

  <Accordion title="Why is Bib Number Search greyed out?">
    It's only available when the **Event Type** is **Endurance Sports**. Switch event types if you need it.
  </Accordion>

  <Accordion title="Where do I enable Name Search?">
    Inside the event's Configuration tab. Upload a CSV that maps participant names to bib numbers and Name Search becomes available on the public event page.
  </Accordion>
</AccordionGroup>

## Next Steps

<CardGroup cols={2}>
  <Card title="Event details" icon="layer-group" href="/dashboard-guide/events/details">
    The nine-product navigation and the tab pattern inside an event.
  </Card>

  <Card title="Events list" icon="calendar" href="/dashboard-guide/events/list">
    Back to the list of all your events.
  </Card>

  <Card title="9Pic Photo overview" icon="images" href="/dashboard-guide/photos/overview">
    Source management, sync, and processing for the core photo product.
  </Card>

  <Card title="Fair Usage Policy" icon="scale-balanced" href="/dashboard-guide/fair-usage-policy">
    Usage limits referenced by Store Original Memories and other paid options.
  </Card>
</CardGroup>